Online board meetings are one type of virtual meeting that involves the use of an effective video conferencing software to host meetings. These meetings can be held from home or other visit this page places with internet connectivity. They provide many benefits, including improved governance of nonprofits, more efficient meeting times and increased diversity of participants.
The first thing you need to keep in mind when conducting an online board meeting is to double-check with the mission-driven organization or corporation that you are a part of, as well as local laws and regulations concerning these kinds of meetings. In general, they are not permitted by the internal policies of some mission-driven companies and organizations, and may be illegal in some states or regions.
Before the virtual meeting, participants should make sure that their equipment (computer headsets, microphones, headphones) is working properly. The person who is organizing the meeting should create an agenda and invite everyone to take part. They should attach a copy of the agenda to the invitation to the calendar so that everyone has visibility and can add notes, feedback or comments ahead of time. This will streamline the process and increase participation.
During the meeting, board members must follow online meeting etiquette by turning on their cameras and speaking only when asked to speak. The board chair can also invite volunteers who would like to lead the discussion, and assign an observer. The board chair should also use quick check-ins in order to ensure that everyone is on the same page and is on the same page.
It is crucial to follow-up on any deadlines or action items that have been set in person or on the board platform. This will ensure accountability and also allow board members to reach out to board members who aren’t fulfilling their duties.